The DSUM function in Excel is a handy tool for calculating the sum of values in a database that meet specified criteria. Let’s walk through the process of using DSUM, step-by-step.
Step 1: Understand the Syntax
Before diving in, it’s important to understand the syntax of the DSUM function:
DSUM(database, field, criteria)- database: The range of cells that makes up the list or database.
- field: Indicates which column in the database to sum. It can be the column label in quotes or a number representing the column position in the list.
- criteria: The range of cells that contains the conditions you specify.
Step 2: Prepare Your Data
Make sure your data is organized in a tabular format with column headers. For example:
The DSUM function in Excel is a handy tool for calculating the sum of values in a database that meet specified criteria. Let’s walk through the process of using DSUM, step-by-step.
Step 1: Understand the Syntax
Before diving in, it’s important to understand the syntax of the DSUM function:
DSUM(database, field, criteria)- database: The range of cells that makes up the list or database.
- field: Indicates which column in the database to sum. It can be the column label in quotes or a number representing the column position in the list.
- criteria: The range of cells that contains the conditions you specify.
Step 2: Prepare Your Data
Make sure your data is organized in a tabular format with column headers. For example:
The DSUM function in Excel is a handy tool for calculating the sum of values in a database that meet specified criteria. Let’s walk through the process of using DSUM, step-by-step.
Step 1: Understand the Syntax
Before diving in, it’s important to understand the syntax of the DSUM function:
DSUM(database, field, criteria)- database: The range of cells that makes up the list or database.
- field: Indicates which column in the database to sum. It can be the column label in quotes or a number representing the column position in the list.
- criteria: The range of cells that contains the conditions you specify.
Step 2: Prepare Your Data
Make sure your data is organized in a tabular format with column headers. For example:
Step 3: Set Up Your Criteria
Create your criteria range somewhere in the spreadsheet. The criteria range should include at least one column label that matches a column in the database, and beneath it, the condition(s) you want to meet.
Example:
Step 4: Enter the DSUM Formula
- Select the cell where you want the sum result to appear.
- Type
=DSUM(to start the function.
Example:
To sum the “Units” of “Fruits”, you would use the following formula:
- In cell I1, type the following formula:
=DSUM(A1:D5, "Units", F1:F2)Here’s the breakdown:
- A1:D5: This is the database range.
- “Units”: This specifies the column to sum.
- F1:F2: This is the criteria range.
- Press
Enter. If done correctly, cell I1 will display25because there are 10 units of Apple and 15 units of Orange.
Step 5: Using Column Numbers for Fields
Instead of using column headers in quotes, you can use the column number. For example, the “Units” column is the third column:
=DSUM(A1:D5, 3, F1:F2)Step 6: Adding Multiple Criteria
You can add more criteria by expanding your criteria range.
Example:
To sum “Units” where the “Category” is “Fruit” and the “Price” is less than 1.50:
Now, the formula would be:
=DSUM(A1:D5, "Units", F1:G2)This results in 15 since only the Orange meets both criteria.
Step 7: Use Named Ranges for Clarity
For better readability, use named ranges. Select A1:D5, and name it Data_Table. Do the same for F1:G2, naming it Criteria.
Update your formula:
=DSUM(Data_Table, "Units", Criteria)This makes your formulas easier to understand and modify.
Step 8: Dynamic Criteria
To make your criteria dynamic (based on user input), enter the criteria values in cells and use those cells in your criteria range.
Example:
Then link the user input cell to your DSUM function.
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