Keeping your slides organized is crucial for maintaining a clear and coherent presentation. PowerPoint’s section feature allows you to divide your slides into different sections, making it easier to navigate and manage your content. In this step-by-step guide, we will show you how to use the section feature in PowerPoint to effectively organize your slides.

Step 1: Opening the Slide Sorter View:

  • Open your PowerPoint presentation or create a new one.
  • Click on the “View” tab in the ribbon at the top of the screen.
  • Select the “Slide Sorter” option to switch to the slide sorter view.
Slide Sorter View

Step 2: Creating Sections:

  • In the slide sorter view, you will see small thumbnails of your slides.
  • To create a section, right-click on a slide where you want the section to begin.
  • From the context menu, select “Add Section” and provide a name for the section.
  • Repeat this process for each section you want to create in your presentation.
Section Feature

Step 3: Moving Slides into Sections:

  • To move a slide into a section, click and drag the slide thumbnail to the desired section.
  • You can also select multiple slides by holding the “Ctrl” key and clicking on the thumbnails, then drag them together into the appropriate section.

Step 4: Collapsing and Expanding Sections:

  • As your presentation becomes more organized with sections, you can collapse or expand them for a better overview.
  • To collapse a section, click on the small arrow next to the section name.
  • This will hide the slides within the section, showing only the section name and the first slide.
  • To expand a section, click on the small arrow again to reveal the slides within that section.

Step 5: Rearranging Sections:

  • If you need to rearrange the sections, click and drag the section header to a new position in the slide sorter view.
  • The slides within that section will move accordingly, maintaining their order within the section.

Step 6: Editing or Deleting Sections:

  • To edit the name of a section, right-click on the section header and select “Rename Section.
  • Type the new name for the section and press “Enter” to save the changes.
  • If you want to remove a section, right-click on the section header and select “Remove Section.
  • The slides within the section will be redistributed in the slide sorter view.

Step 7: Viewing Slide Sections:

  • To navigate through the sections during your presentation, click on the “Slide Show” tab in the ribbon.
  • Select “Section” from the “Navigation” group, and a drop-down menu will appear.
  • From the drop-down menu, choose the section you want to start your presentation from.

By following the step-by-step instructions provided in this guide, you can create sections, move slides into sections, collapse or expand sections, rearrange sections, and edit/delete sections as needed.

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