How do you add a Music File to a PowerPoint Presentation?

Adding music to your PowerPoint presentation can enhance the experience and keep your audience engaged. Follow this step-by-step guide to seamlessly add music to your slides.

Step 1: Open Your PowerPoint Presentation

1. Launch Microsoft PowerPoint:
   • Open Microsoft PowerPoint on your computer.
2. Open an Existing Presentation or Create a New One:
   • To open an existing presentation, go to File > Open, and select your file.
   • To create a new presentation, click on Blank Presentation.

Step 2: Select the Slide to Add Music

1. Navigate to the Desired Slide:
   • Click on the slide thumbnail in the left-hand pane where you want the music to start playing.

Step 3: Insert the Music File

1. Go to the Insert Tab:
   • Click on the Insert tab in the Ribbon at the top of the screen.
2. Insert Audio:
   • In the Media group, click on the Audio dropdown arrow.
   • Select Audio on My PC from the menu.
3. Choose Music File:
   • A File Explorer window will open. Navigate to the location of your music file.
   • Select the file and click Insert.

Step 4: Configure Audio Settings

1. Select the Audio Icon:
   • The audio icon will appear on the slide. Click on it to select it.
2. Go to the Playback Tab:
   • Once the audio icon is selected, click on the Playback tab that appears in the Ribbon.
3. Set Playback Options:
   • Start:
     • Choose when you want the music to start playing by selecting an option from the Start dropdown menu (e.g., Automatically, On Click, or Play Across Slides).
   • Loop Until Stopped:
     • To have the music loop continuously, check the box next to Loop until Stopped.
   • Hide During Show:
     • To hide the audio icon during the presentation, check the box next to Hide During Show.

Step 5: Adjust Volume and Playback Timing

1. Volume Settings:
   • In the Playback tab, click on Volume and adjust it to your preferred level (Low, Medium, High, or Mute).
2. Trim Audio:
   • If you need to trim the audio file, click on the Trim Audio button.
   • In the Trim Audio dialog box, drag the start and end points to the desired positions and click OK.

Step 6: Test and Finalize Your Presentation

1. Test the Audio:
   • Go to Slide Show tab and click on From Current Slide to start the slide show from where you added the music.
   • Make sure the music plays as expected.
2. Save Your Presentation:
   • Navigate to File > Save As to save your updated presentation.
   • Choose a location, enter a file name, and click Save.

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