How do you Print PowerPoint Presentations as Handouts?

Printing PowerPoint presentations as handouts is a great way to provide your audience with a physical copy of your slides for easier note-taking and reference. This guide will walk you through the step-by-step process to print PowerPoint presentations as handouts.

Step 1: Open Your PowerPoint Presentation

1. Launch PowerPoint on your computer.
2. Open the presentation you want to print by going to File > Open and selecting your file.

Step 2: Access the Print Menu

1. Click on File in the upper-left corner of the screen.
2. From the dropdown menu, select Print.

Step 3: Choose the Printer

1. In the Print menu, look for the Printer section.
2. Click the dropdown menu to select your desired printer. Ensure you have the correct printer connected and ready.

Step 4: Select Handout Layout

1. In the Settings section of the Print menu, click the first dropdown menu that’s typically set to Full Page Slides by default.
2. In the dropdown, select Handouts. Various handout options will appear, such as Handouts (2 Slides Per Page), Handouts (3 Slides Per Page), etc.
   • Choose the layout that best fits your needs. For example:
     • Handouts (3 Slides Per Page) is a popular choice as it provides room for audience notes beside each slide.

Step 5: Adjust Additional Print Settings

1. In the Print menu, adjust additional settings if necessary:
   • Slides: Choose All Slides or specify a range of slides if you don’t need to print the entire presentation.
   • Color: Select Color, Grayscale, or Pure Black and White based on your preferences and your printer capability.
   • Collated: Choose whether to collate the print jobs if printing multiple copies.
2. Preview the handouts in the preview pane on the right side of the Print menu to ensure everything looks correct.

Step 6: Print the Handouts

1. Once all settings are adjusted to your preference, click the Print button at the top of the Print menu.

Step 7: Verify Printed Handouts

1. After printing, verify that the handouts have printed correctly.
2. Check for correct orientation, slide order, and completeness.

Step 8: Distribute the Handouts

1. Distribute the printed handouts to your audience as needed.
2. You can also save the handouts as a PDF for digital distribution by selecting Print > Microsoft Print to PDF (or equivalent) instead of a physical printer.

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