How do I Add a Page Number in Microsoft Word?

Page numbering is an essential aspect of document formatting, especially when creating academic papers, reports, or professional documents. With Microsoft Word’s versatile features, adding page numbers to your documents becomes a simple and straightforward task. In this guide, we will provide you with step-by-step instructions on how to add a page number in Microsoft Word, enabling you to give your documents a polished and professional look.

Microsoft Word offers various options for customizing the placement, format, and style of page numbers in your documents. Whether you want to add page numbers to the header or footer, choose a specific numbering format, or start numbering from a specific page, we have got you covered. With our comprehensive guide, you’ll be equipped with the skills and knowledge to easily insert and modify page numbers in your Word documents, ensuring that your readers can navigate your work effortlessly. Get ready to master the art of adding page numbers as we walk you through the process in Microsoft Word.

Step 1: Open Your Microsoft Word Document

Launch Microsoft Word on your computer and open the document where you want to add page numbers.

Step 2: Navigate to the Insert Tab

Click on the “Insert” tab at the top of the Word window.

Step 3: Select “Page Number”

In the “Insert” tab, find and click on “Page Number” in the “Header & Footer” group.

Add a Page Number

Step 4: Choose Page Number Location

A dropdown menu will appear. Choose the desired location for the page number: top, bottom, page margins, or current position.

Step 5: Select a Page Number Format

Once the location is chosen, select a page number format from the options provided in the menu.

Step 6: Customize Page Numbers

To further customize, click on “Format Page Numbers.” Adjust the numbering format, starting page number, and other settings as needed.

Step 7: Close Header/Footer View

After adding page numbers and customizing, close the header/footer view by either double-clicking outside the header/footer area or clicking “Close Header and Footer” in the “Design” tab.

Step 8: Save Your Document

Save your document to preserve the changes.

Step 9: Test Page Numbers

Navigate through your document to ensure that the page numbers appear correctly on each page.

Step 10: Update Page Numbers (Optional)

If you later add or remove pages, click on the page number, go to the “Insert” tab, and select “Page Number” > “Format Page Numbers” to update them accordingly.


By following these specific commands and steps, you can seamlessly incorporate page numbers into your Microsoft Word document. Whether for academic papers, reports, or any document requiring organized pagination, this guide enhances your formatting skills and document professionalism.

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