How do you add a Header Row to a Table in Word?

Adding a header row to a table in Microsoft Word helps to clearly identify the contents of each column, making your data more readable and professional. This step-by-step guide will walk you through how to add and format a header row in a Word table.

Step 1: Open Your Word Document

1. Launch Microsoft Word: Open Microsoft Word on your computer.
2. Open a Document:
   • Either create a new document by clicking on Blank Document, or open an existing one by navigating to File > Open and selecting your file.

Step 2: Insert a Table

1. Go to the Insert Tab:
   • Click on the Insert tab located on the Ribbon.
2. Choose Table:
   • Click on the Table button.
   • Drag to highlight the number of rows and columns you need, then click to insert the table.

Step 3: Enter Your Data

1. Populate the Table:
   • Click inside each cell to type your data. Add your content to the table, leaving the first row for your headers.

Step 4: Add Header Text

1. Enter Header Text:
   • Click on the first cell of the table (top-left cell) and type the header for that column.
   • Move to the next cell in the header row by pressing the Tab key or clicking with your mouse.
   • Continue typing the headers for all columns in the first row.

Step 5: Format the Header Row

1. Select the Header Row:
   • Click and drag to highlight the entire first row of the table (your header row).
2. Access Table Design Tools:
   • With the header row selected, go to the Table Tools section on the Ribbon.
   • Click on the Design tab under Table Tools.
3. Apply Header Row Formatting:
   • In the Table Style Options group, check the Header Row option. This ensures the first row is treated as a header row.
   • Choose a table style from the Table Styles gallery to apply a formatted look to your header row (bolder fonts, different background colors, etc.).

Step 6: Freeze the Header Row for Repeated Use

1. Select the Table:
   • Click on any cell in the table to make sure it’s selected.
2. Go to Table Properties:
   • Click the Layout tab under Table Tools.
   • Click on Repeat Header Rows in the Data group. This will ensure that the header row is repeated on subsequent pages if your table spans multiple pages.

Step 7: Save Your Document

1. Save the Document:
   • Navigate to File > Save As.
   • Choose a location and file name, then click Save.

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