How do I Create a Contact Group in Microsoft Outlook?

Organize your contacts efficiently by creating contact groups in Microsoft Outlook. Follow our step-by-step guide, complete with specific commands, for seamless contact management.

Step 1: Open Microsoft Outlook

Launch Outlook and ensure you are in the “Home” tab.

Step 2: Navigate to People

Click on the “People” icon in the Navigation Pane to access your contacts.

Step 3: Select Contacts

Hold down Ctrl and click on individual contacts or use Shift to select a range.

Step 4: Create a New Contact Group

  • Go to the “Home” tab.
  • Click on “New Contact Group” in the Ribbon.

Step 5: Name the Contact Group

  • In the “Name” field, enter a descriptive name for your new contact group.
  • Click “Add Members” to add selected contacts.

Step 6: Add Members

  • Choose “From Outlook Contacts” to add contacts from your existing list.
  • Alternatively, use “New Email Contact” to add contacts not in your list.

Step 7: Select Members

  • Double-click on each contact you want to add to the group.
  • Click “Add” after selecting each contact.

Step 8: Remove Members

  • To remove a member, select the contact and click “Remove.”

Step 9: Command Prompt (Advanced)

  • Open Command Prompt as administrator.
  • Use the outlook.exe command with the /c ipm.contactgroup switch for advanced contact group creation.

Step 10: Save and Close

  • Click “Save & Close” to save your contact group.

Step 11: Accessing the Contact Group

  • To find your contact group, go to the “People” section.
  • Your new contact group will be listed in the “My Contacts” pane.

Step 12: Send Email to the Contact Group

  • Compose a new email.
  • In the “To” field, type the name of your contact group to send an email to all members.

Step 13: Modify Contact Group

  • To add or remove members later, open the contact group, make changes, and click “Save & Close.”

Step 14: Keyboard Shortcut (Advanced)

  • Use Ctrl + Shift + L as a keyboard shortcut to create a new contact group.

Step 15: Save Changes

Always save changes to your Outlook contacts and groups to ensure the latest information is retained.


Creating contact groups in Microsoft Outlook streamlines communication and organization. Whether using basic Ribbon options, advanced Command Prompt commands, or keyboard shortcuts, these steps will enhance your contact management experience.

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