How can I Add Closed Captions to a PowerPoint Presentation?

Adding closed captions to your PowerPoint presentation can be a valuable accessibility feature, making it easier for people with hearing impairments or language barriers to follow along. In this step-by-step guide, we’ll show you how to add closed captions to your PowerPoint presentation.

Step 1: Set up your PowerPoint presentation

Before you add closed captions, make sure your PowerPoint presentation is set up with all relevant audio and video content. You can add closed captions to video files embedded in PowerPoint slides.

Step 2: Transcribe the audio content

To create captions, you’ll need to have a transcription of your audio content. You can either do this manually or use an automatic transcription tool like or Google Docs’ voice typing feature.

Step 3: Open the video file in a video editor

Next, open the video file that you’d like to add closed captions to in a video editor such as Adobe Premiere Pro or Final Cut Pro. If you don’t have access to a video editor, you can use free video editing software like Shotcut or DaVinci Resolve.

Step 4: Add closed captions to the video

Use the video editor to add captions to the video file, using the transcribed audio content as a reference. Most video editors will have a captioning feature that allows you to type in your captions and adjust their timing to match the audio.

Step 5: Export the captioned video

Once you’ve added captions to the video, export the edited file as an .mp4 or .mov file. Make sure you’re exporting the video with the captions burned into the video.

Step 6: Insert the captioned video into your PowerPoint presentation

Open your PowerPoint presentation and go to the slide where you want to insert the captioned video. Use the “Insert” tab in the PowerPoint ribbon to insert the video file into the slide.

Insert Video

Step 7: Check that captions appear in the presentation

Once you’ve inserted the video with captions, play the slide to make sure the captions are appearing as expected.

By following these steps, you can add closed captions to your PowerPoint presentation and make it more accessible to a wider audience.

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